Don’t get all legal on me and stuff

18 09 2009

So Gartner’s Frank Kenney’s intro to his latest blog post is spot on!

Every CIO must ask Chief Counsel and all of the workers reporting to Legal (including internal and external attorneys, paralegals and administrative executives) how the information that flows in and out their department is governed and controlled.

The challenge for many law firms is they don’t have the IT staff or technical solution in pace to adaquetly support secure communications and data exchange, so email is the next best best.  The recent launch of Scribbos, the latest data exchange and secure communications solution for easily exchanging confidential messages securely is about filling that gap for eDiscovery as one of the commenters on the post cited:

E-discovery is something that has been on the minds and the lips of the email guys for a long time. Unfortunately, not enough people listen to the email guys, and it’s important that, with the convergence of all the MFT interaction patterns—from email to system-to-system to B2B and all the different permutations—you’re able to lay a level of governance (i.e., “Who sent what to whom?”), the auditability aspect (i.e., the reporting of “Did they actually get it?”) and the compliance aspect (i.e., “Can you prove it?”).

So quickly the question of “where’s my file?” is morphing for legal staff, users and business in general to be more about Who sent what file and to whom.   So how are you communicating with your personal and corporate lawyers?

Any chance you have a big disclaimer at the bottom of the email or you had to sign something to authorize the use of email to communicate with your attorney?  I gues if email was secure or not error prone there wouldn’t be disclaimers like the following on the bottom of your real estate agents, CPA or attorney’s email.

The information transmitted is intended solely for the individual or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you have received this email in error please contact the sender and delete the material from any computer.

So who has your file? Your legal agreement? Your mortgage application or other confidential document again?